Transferring to a new course at UWS
- Applications for Autumn 2014 have now closed.
Before you apply to transfer, you need to consider the following:
- You will not automatically receive credit for the units you have completed. This means you will need to apply for Advanced Standing. Before you apply, see the Director of Academic Program of the course you are applying to transfer into to see how much credit you will receive in your new degree.
- Your Grade Point Average (GPA) is not transferred to your new course.
- If you need to change your course for graduation purposes, this process does not apply to you. You must complete a Course Variation Application [PDF, 169Kb] (opens in a new window) before the advertised graduation deadline in order to have the necessary adjustments made to your record
Consider your options carefully as you should only apply to transfer into one course
Who is eligible to apply?
You can apply if you are enrolled in a bachelor degree and you have completed at least one semester of study at UWS. There is no requirement to have passed units before applying to transfer.
You cannot apply to transfer if you are enrolled as:
- an International student
- a Postgraduate coursework student
- an Honours student
- a UWSCollege student
- an UniTrack student
- a Non Award student
- a Cross Institutional student
Your academic progression can also affect your eligibility to apply. See 'Other important information' below to find out more.
International students should see the SEIS International Liaison Officer at Student Central on your campus for advice about applying to transfer or visit the UWS International website.
How do I apply?
Log into My Student Records (MySR), click on the link 'Apply for a course'. You will then be taken to the UWS Applicant Portal where you need to click on the 'Apply for Course Transfer' button and follow the five simple steps.
How do I pay the late fee?
Log in to iPay and select 'Late Fees' from the 'Student Administration' category. Click 'Submit', then select 'Course Transfer Late Fee'. Click 'Add to Order' then choose your method of payment. Once payment is complete, save a copy of your receipt and email it to firstname.lastname@example.org from your student email account.
How will my application be assessed?
Your application for transfer will be considered on the basis of your previous studies, as well as your current UWS results. This may include your results for the current session so we may need to wait until after your results are released before we can consider your application.
Each of your qualifications will be ranked and the highest rank will be used to decide the outcome of your application.
Applications will be assessed against the current session's non-current school leaver entry cut-off.
When will I know if I'm successful?
Once your qualifications have been assessed, you will receive email notification on the outcome of your application.
If your application is pending your results for the current session, your application will be placed 'on hold' until results are released. You will receive email notification when you are placed on hold and again once the outcome of your application has been determined.
Do you want to move from a double degree to a single degree? Find out how on the varying your course webpage.
You can apply to most UWS courses through the internal course transfer process. Not all courses are available for a mid year intake. A complete list of courses available for internal course transfer will be available when applications for the next teaching session are open.
Which courses are excluded from the internal transfer process?
The following courses are excluded from the internal transfer process:
- 2501 Bachelor of Laws (graduate entry)
- 4641 Bachelor of Medicine/Bachelor of Surgery
- 4671 Bachelor of Medicine/Bachelor of Surgery/Bachelor of Arts
- 4643 Bachelor of Nursing (graduate entry)
To apply for these courses you must go through UAC. Please check the UAC website for information about applying and closing dates for your application.
All undergraduate honours courses are also excluded from the internal transfer process. Information about applying for honours is available on the honours webpage.
Can I transfer into advanced courses?
You can apply to transfer into advanced courses, however if you are currently enrolled in a course and want to transfer to the advanced version of that course you should make your initial enquiries through your school office.
Please note that not all advanced courses are available for mid-year admission.
Schools have their own processes in place for the following courses:
- 1655 Bachelor of Arts (Dean's Scholars)
- 2741 Bachelor of Business & Commerce (Advanced Business Leadership)
- 3666 Bachelor of Engineering (Advanced)
- 3682 Bachelor of Medical Science (Advanced)
- 4648 Bachelor of Nursing (Advanced)
- 3562 Bachelor of Science (Advanced Science)
If your application is successful an offer to your new course will be added to your record. When you receive your confirmation email, you will need to log into MySR to confirm your course and complete all of your enrolment steps, including enrolling in your units for the next session, for your new course.
What do I do if I change my mind?
If you no longer wish to transfer into a new course, do not confirm your new course in MySR. You will remain enrolled in your current course and your new course will be lapsed after census.
How do I get credit for my previous study?
To receive Advanced Standing for your previous study at UWS or another institution, you need to complete an online Advanced Standing application. Your application will be assessed by the Director of Academic Program for your new course.
The amount of Advanced Standing available to you may be limited by the structure of the course you are applying to transfer into. This is particularly important if you are applying to a course that is combined with a Law course or a course unrelated to your original course, for example transferring from Nursing to Business and Commerce. If you are transferring to a course you have previously been enrolled in there is no need apply for Advanced Standing.
Other important transfer information
How will my academic progression affect my transfer?
You may not be able to transfer if you are currently on conditional enrolment. In circumstances where you are permitted to transfer, you may be placed on conditional enrolment in your new course.
If you have been suspended or excluded, you cannot apply to transfer to another course as you are not considered to be a current student.
If you are excluded from your current course after you receive an internal transfer offer, you will not be permitted to enrol in your new course until you have served the period of your exclusion. You will, however, be permitted to defer your new offer for the period of your exclusion and will not have to pay the deferment fee.